Executive Assistant to the Country Director at Cavista

Job Description

Provide strategic assistance in the management of the Country Director daily activities while serving as a point of contact between the Country Director and all internal and external communications.

• Manage an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and preparing minutes and other necessary documents for meetings.
• Prepare reports, proposals and letters and coordinate oral and written communication with both internal and external stakeholders.
• Work with the Country Director to develop effective systems to ensure the smooth operations of the Business.
• Organize and coordinate office functions activities and communications to ensure efficient workflow and office operations.
• Prioritize and follow up on all incoming issues and concerns addressed to the Country Director including sensitive and confidential issues. Also, determine the appropriate course of action, delegations, or response.
• Manage communication between the Country Director and the other staff, demonstrating leadership and maintaining credibility and trust, while supporting other staff.
• Work closely and effectively with the Country Director to keep him well informed of upcoming commitments and responsibilities and following up appropriately.
• Provide effective calendar management for the Country Director while working closely with the Team Leads to prioritize inquiries and requests while managing schedule conflicts; making fast decisions and recommendations to ensure smooth daily engagements.
• Manage commitments and responsibilities while maintaining contacts with Team Leads and conducting follow up appropriately.
• Manage the Country Director’s areas of focus in advance of meetings and conferences. Keeping him updated about changes, new issues and anything that might affect his schedule, commitments and responsibilities.
• Provide a bridge for smooth and effective communication between the Country Director and team leads, demonstrating leadership to maintain credibility, trust, and support with the Management Team.

Qualifications

• Bachelor’s degree in business administration or any other related discipline.
• Minimum of 5 plus years of experience reporting directly to and supporting senior management executives.
• Project management, operations management and executive support experience, including supporting C-level executives in a fast-growing industry.
• Ability to execute task with a diversity, equity, and inclusive mindset.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Ability to collaborate and delegate duties but also strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to work with diverse groups of people, including senior executives, employees and founders.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Additional Information

• We offer a competitive compensation package (DOE), benefits and growth opportunities for everyone who joins Cavista!