Executive Assistant to the COO at Bamboo

What You Will Be Doing:

Calendar Management

• Efficiently manage the COO's calendar, scheduling meetings, and appointments, and ensuring effective time management.

Communication

• Act as a primary point of contact between the COO and internal/external stakeholders, ensuring clear and timely communication.

Documentation and Reporting

• Prepare, edit, and format reports, presentations, and other documents with a high level of accuracy and attention to detail.

Meeting Coordination

• Organize and coordinate internal and external meetings, ensuring all necessary materials are prepared and distributed in advance.

Travel Management

• Arrange comprehensive travel itineraries, accommodations, and logistics for the COO, optimizing for efficiency.

Expense Management

• Track and process expense reports promptly and accurately, utilizing rudimentary Excel skills for basic spreadsheet tasks.

Data Entry and Analysis

• Assist in basic data entry tasks and provide rudimentary Excel support for simple spreadsheets and data analysis.

Confidentiality

• Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of the role.

Extensive Research

• Conduct thorough research on various topics as assigned by the COO, providing comprehensive reports and summaries.

Market Analysis

• Assist in analyzing market trends, competitor activities, and industry developments to keep the COO informed and prepared.

Special Projects

• Collaborate on various special projects and initiatives, contributing administrative support, coordination, and research expertise as required by the COO.

Competencies Required for this Role at Level 4

• Work experience as an Executive Assistant, Personal Assistant or similar role at a fast-paced start-up.
• Demonstrated understanding of technology, and an interest in learning the latest applications to enhance productivity.
• Excellent communication skills, both written and spoken.
• Growth mindset, possess intellectual curiosity, empathy and high EQ.
• Outstanding organizational and time management skills, creative and willing to take work independently.
• A high degree of discretion and confidentiality.
• A proactive, calm demeanour, with a strong work ethic.
• Analytical mindset that sees through the details and solves complex problems ahead.