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  • Posted: Jun 9, 2023
    Deadline: Jul 8, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    The People Practice helps startups scale, and accelerate impact by providing bespoke people-centred solutions. The People Practice helps people access employment opportunities by exposing them to relevant knowledge and practical skills.
    Read more about this company


    Executive Assistant to the CEO


    Our client who is a prop-tech in the construction space is looking to hire an experienced Executive Assistant to perform more than administrative tasks; the ideal candidate would be the cofounder’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.


    • Manage the Cofounder’s daily calendar and schedule meetings
    • Plan, coordinate and keep contents of Cofounder’s meetings and workshops
    • Provide tactical support to the Cofounder to implement ideas
    • Respond to inquiries on behalf of the Cofounder
    • Provide support and oversight to the Cofounder for special projects and initiatives
    • Conduct daily and weekly debriefing with the Cofounder
    • Ensure the Cofounder is effective, optimized and efficient at all times
    • Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts
    • Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting
    • Capture Real-time content of Cofounder at engagements and meetings
    • Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee
    • Collate action points, timelines and reminders from all meetings the Cofounder attends
    • Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly
    • Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks
    • Communicate in advance to Cofounder any cause of unavailability or absence from duties
    • Submit weekly and monthly activities report to Cofounder
    • Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
    • Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
    • Maintain confidentiality on all information shared.
    • Manage complex office administrative work requiring the use of independent judgment and initiative
    • Provide general administrative support including ordering supplies and managing records in a database for the Cofounder
    • Ability to meet deadlines in a fast-paced environment.
    • Proactive approach to problem-solving with strong decision-making skills.
    • Ability to work under pressure while organizing daily workload by priorities


    • Minimum of 3-5 years of experience as an Executive Assistant and a Bachelor's degree in a related course. 
    • Advanced knowledge of MS Outlook
    • Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint)
    • Demonstrated leadership in professional seting
    • Demonstrated teamwork and collaboration in a professional seting
    • Ability to work with highly confidential material and maintain confidentiality
    • Comfortable with technology and social media (advanced skills a plus)
    • Seeks out challenges and opportunities to grow
    • Business partner attitude and approach
    • Demonstrated leadership in professional seting
    • Demonstrated teamwork and collaboration in a professional seting

    Must have skills

    • Effective Communication Skills
    • Problem solving
    • Judgement and decision-making
    • Critical thinking
    • Ability to take ownership and make decisions independent of customer involvement (proactive)
    • Proven ability to work independently and as a team member
    • Good communication skills (writen and oral)
    • Good organizational, multi-tasking and time management
    • Highly responsive, flexible and adaptable
    • High level of professionalism

    Method of Application

    Interested and qualified? Go to The People Practice on to apply

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