Executive Assistant to the CEO at Ren San & Co.

Job Overview

We are seeking an exceptional, highly experienced, and results-driven Executive Assistant to provide strategic, administrative, operational, and personal support to the CEO.

This is not a traditional administrative role. The successful candidate will serve as a trusted right-hand to the CEO, managing high-level business priorities, executive operations, stakeholder relationships, confidential matters, and personal responsibilities with minimal supervision.

The ideal candidate must possess 5–10 years of proven Executive Assistant experience supporting senior executives, business leaders, founders, or C-suite professionals in fast-paced and demanding environments. She must be highly intelligent, proactive, discreet, resourceful, and capable of anticipating needs before they arise.

The role requires a mature professional who can manage complex schedules, coordinate multiple priorities simultaneously, drive projects to completion, represent the CEO professionally, and maintain absolute confidentiality.

The ability to drive confidently within Lagos and possess a valid driver\'s licence is mandatory.

Key Responsibilities

Executive Office Management

• Manage    the    CEO\'s    calendar, appointments, meetings, and commitments with exceptional accuracy.
• Coordinate daily, weekly, and monthly schedules to ensure maximum productivity.
• Prioritise competing demands and make informed decisions regarding scheduling conflicts.
• Manage all incoming communications, including emails, calls, correspondence, and requests.
• Prepare executive reports, presentations, briefing documents, proposals, and meeting materials.
• Maintain comprehensive records, databases, and filing systems.
• Ensure timely follow-up on tasks, deliverables, and executive decisions.
• Handle highly confidential information with the highest level of discretion.

Strategic Executive Support

• Serve as a strategic partner to the CEO on key business initiatives.
• Track organisational priorities, projects, and deliverables.
• Monitor deadlines and ensure accountability across teams.
• Prepare research reports, executive summaries, and business intelligence documents.
• Support planning and execution of strategic projects and special assignments.
• Anticipate challenges and proactively develop solutions before escalation.

Stakeholder and Relationship Management

• Act as the primary liaison between the CEO and internal/external stakeholders.
• Coordinate communication with clients, partners, board members, investors, government officials, and senior executives.
• Represent the CEO professionally during meetings and engagements when required.
• Build and maintain strong professional relationships on behalf of the CEO.
• Ensure all stakeholder interactions reflect the CEO\'s standards and expectations.

Project Management and Coordination

• Coordinate multiple projects simultaneously while ensuring timely execution.
• Develop tracking systems for projects, meetings, action items, and deliverables.
• Follow up with internal and external stakeholders to ensure commitments are fulfilled.
• Prepare project status reports and progress updates.
• Support planning and execution of corporate events, meetings, conferences, and executive engagements.

Travel and Logistics Management

• Manage local and international travel arrangements.
• Coordinate flights, accommodation, transportation, visas, travel documentation, and itineraries.
• Ensure seamless logistics for business meetings, conferences, and events.
• Anticipate travel-related risks and proactively resolve issues.

Personal and Lifestyle Management

• Manage personal schedules, appointments, and commitments for the CEO.
• Coordinate household operations and supervise domestic staff where required.
• Manage personal errands and lifestyle-related responsibilities.
• Oversee family schedules, logistics, and special arrangements.
• Track personal and household expenses and maintain accurate records.

Operational Excellence

• Create and maintain efficient administrative systems and processes.
• Identify operational gaps and recommend practical solutions.
• Ensure seamless coordination between business and personal priorities.
• Maintain a high level of organisation, professionalism, and efficiency at all times.
• Demonstrate exceptional attention to detail and ownership of responsibilities.

Required Qualifications

Education

• Bachelor\'s Degree in Business Administration, Management, Communications, Finance, Social Sciences, or a related field.
• Professional certifications in Project Management, Executive Administration, Office Management, or related disciplines will be an added advantage.

Experience

• Minimum of 5 years and maximum of 10 years of experience as an Executive Assistant, Chief of Staff, Executive Administrator, Senior Personal Assistant, or similar role.
• Must have extensive experience supporting CEOs, Managing Directors, Chairpersons, Founders, or other C-suite executives.
• Proven     experience     managing     both     executive  and  personal  responsibilities simultaneously.
• Demonstrated success operating in high-pressure and fast-paced environments.
• Experience coordinating senior-level stakeholders and executive engagements.

Mandatory Requirements

• Female candidates only.
• Must possess a valid driver\'s licence.
• Must be a confident and experienced driver with excellent knowledge of Lagos roads.
• Must reside within reasonable proximity to Lagos Island.
• Preferred locations include:
  • Ikoyi
  • Victoria Island
  • Lekki
  • Oniru
  • Ajah
  • Chevron Axis

Core Competencies

Executive Competencies

• Executive Office Management
• Calendar and Time Management
• Stakeholder Management
• Strategic Coordination
• Business Communication
• Project Management
• Research and Analysis
• Meeting Coordination
• Travel Management
• Event Coordination

Technical Skills

• Microsoft Office Suite (Advanced Level)
• PowerPoint Presentation Development
• Excel Reporting and Analysis
• Google Workspace
• Digital Documentation Systems
• Virtual Collaboration Platforms

Personal Attributes

The ideal candidate must be:

• Exceptionally organised and highly structured.
• Extremely proactive and solution-oriented.
• Mature, professional, and emotionally intelligent.
• Calm and composed under pressure.
• Highly dependable and accountable.
• Assertive yet respectful.
• Able to exercise sound judgment independently.
• Discreet and trustworthy with sensitive information.
• Detail-oriented with strong follow-through.
• Polished, articulate, and well-presented.
• Capable of maintaining professional boundaries.
• Able to work effectively with minimal supervision.

Performance Expectations

Success in this role will be measured by:

• Effective management of the CEO\'s schedule and priorities.
• Ability to anticipate and resolve issues before they arise.
• Timely completion of assignments and deliverables.
• Accuracy and quality of documentation and reporting.
• Strong stakeholder relationship management.
• Exceptional organisational and administrative efficiency.
• Demonstrated ownership, initiative, and reliability.
• Consistent professionalism in representing the CEO.

Ideal Candidate Profile

The successful candidate is not merely an assistant but a highly experienced executive support professional who functions as an extension of the CEO.

She possesses the maturity, confidence, business acumen, and execution capability required to manage complex executive responsibilities while maintaining the highest standards of professionalism and confidentiality.

She is capable of thinking ahead, solving problems independently, managing demanding schedules, coordinating multiple stakeholders, and ensuring that both business and personal obligations of the CEO are executed seamlessly.

This role is best suited for a seasoned Executive Assistant who thrives in high-performance environments and is committed to excellence.