Executive Assistant to the CEO at a Reputable Company

The Executive Assistant to the CEO will provide strategic and high-level executive support to the Chief Executive Officer. The successful candidate will act as a key coordination point between the CEO and internal and external stakeholders, ensuring that the CEO’s time, priorities, communications and engagements are managed efficiently.

Key Responsibilities

• Manage the CEO’s complex calendar, meetings, appointments and engagements.
• Coordinate executive meetings and prepare agendas, briefing materials and presentations.
• Manage correspondence and communications on behalf of the CEO as appropriate.
• Prepare reports, presentations, proposals and other executive-level documents.
• Attend meetings with or on behalf of the CEO, take minutes and track action points.
• Liaise with senior management, clients, partners and other key stakeholders.
• Prioritize incoming requests and ensure urgent matters receive appropriate attention.
• Conduct research and provide relevant information to support executive decision-making.
• Coordinate local and international travel, itineraries and related logistics.
• Monitor strategic assignments and follow up with responsible stakeholders.
• Maintain strict confidentiality regarding executive and business matters.
• Support the CEO on special projects and strategic initiatives.

Requirements

• Bachelor’s degree in Business Administration, Management, Communications or a related discipline.
• Minimum of 5 years’ experience supporting a CEO, Managing Director, Executive Director or other C-suite executive.
• Exceptional written and verbal communication skills.
• Strong business acumen and executive presence.
• Excellent organizational, planning and prioritization skills.
• Advanced proficiency in Microsoft Office/Google Workspace.
• Strong report writing and presentation preparation skills.
• Excellent judgement, discretion and confidentiality.
• Ability to anticipate executive needs and work with minimal supervision.
• Ability to interact professionally with senior executives and high-level stakeholders.