Executive Assistant to MD at Pause Factory

Job Description

It includes but is not limited to the following:

• Responsible for relieving the managing director of all routine and non-routine business concerns that are bureaucratic, repetitive; requiring continuous tracking, organizing, coordinating, planning, scheduling, reminding; obtain, process and provide him with timely, concise, critical and useful business and other important information; and promote, as well as protect his public image.
• Manage all electronic and paper documents pertaining to the managing director, process them, present them whenever needed and them in manners that guarantee security and ease of future retrieval.
• Ensure flawless scheduling, organization, coordination and keeping the managing director abreast of all business meetings, appointments, conferences, exhibitions and other arrangements pertaining to him.
• Carry out day-to day administrative task of the office.
• Take minutes of all internal management meetings and external business meetings involving the managing director, directors and other business associates.
• Administration of calls, emails, letters, correspondences, dairies and calendars of the managing director.
• Prepare the speeches and presentations of the managing director ahead of time
• Ensure that all departmental and unit heads submit their reports in time to the managing director. Follow up with them and remind them through memos until all reports are submitted.
• Attend to all administrative matters pertaining to the office of the managing director and the general office.
• Carryout any other job as may from time to time be assigned by the managing director.

QUALIFICATION AND EXPERIENCE:

• B.Sc/HND degree in Social sciences, Secretarial studies and any other discipline
• Minimum of five (5) years post-graduate experience as a PA to the MD/CEO.
• Engineering degree with PA experience will be an added advantage
• Relevant professional qualifications/affiliations will be an added advantage.

KNOWLEDGE, SKILLS AND COMPETENCE

• Must possess charismatic personality with excellent interpersonal and relationship skills
• Must possess good organizational and time management skills
• Must be a very strong sense for confidentiality and trust
• Must be a good communicator
• Must possess good physical appearance
• Exhibit adaptability, flexibility and ability to multitask under pressure
• Must always be able to go on business trips
• Must have good listening ability complimented with quick legible writing skills
• Must be computer literate and generally IT savvy with proven proficiency in Microsoft Office and other business software.
• Must be articulate and exhibit strong attention to details.