Executive Assistant to GMD at Ascentech Services Limited

Job Summary

• The Executive Assistant provides high-level administrative, operational, and personal support to the Group Managing Director (GMD) across professional and business functions.
• The role requires exceptional organizational, communication, and multitasking skills to manage calendar activities, content creation, travel coordination, event logistics, and confidential correspondence.
• The ideal candidate must be proactive, detail-oriented, and capable of managing complex responsibilities in a fast-paced environment.

Key Responsibilities
Administrative & Executive Support:

• Manage the GMD’s calendar including meetings, appointments, and travel arrangements.
• Provide real-time scheduling updates and timely reminders.
• Attend meetings, events, and engagements with the GMD (including weekends or after-hours when required).
• Prepare meeting agendas, take minutes, and track follow-up actions.

Content Creation & Social Media:

• Support the GMD’s personal and professional branding through engaging content.
• Draft social media captions, event summaries, and official communications.
• Assist with photography, media coverage, and behind-the-scenes documentation during events.
• Research industry trends and contribute creative ideas for digital engagement.

Travel & Event Coordination:

• Arrange flights, hotels, visas, and itineraries for the GMD and accompanying team members.
• Liaise with vendors, event organizers, and staff to coordinate attendance at all engagements.
• Ensure all logistics (transportation, documentation, and venue readiness) are complete for each trip or event.

Communication & Relationship Management:

• Handle all incoming and outgoing correspondence on behalf of the GMD.
• Maintain strict confidentiality and act with discretion at all times.
• Interface effectively with internal teams, senior stakeholders, partners, and clients.

Office & File Management:

• Maintain accurate digital and physical records, files, and expense logs.
• Track deliverables, deadlines, and project milestones to ensure timely completion.

Person Specification
Competency & Skill Requirements:
Qualifications:

• Interested candidates should possess a Bachelor's Degree / HND with 2-4 years experience.

Technical Skills:

• Proven experience as an Executive Assistant, Administrative Officer, or in a similar role.
• Proficiency in Microsoft Office Suite, scheduling tools, and basic design software.
• Basic bookkeeping and familiarity with business and financial principles.
• Strong ability to build relationships and foster collaboration among managers and partners.

Soft Skills:

• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Customer-centric and service-oriented mindset.
• Effective time management and prioritization skills.
• Strong problem-solving and decision-making capabilities.

Attitude:

• Self-motivated, proactive, and capable of working independently.
• Maintains professionalism and composure under pressure.
• Team player with a positive and adaptable attitude.
• Willingness to take initiative and manage changing priorities.