Executive Assistant to Director at Electra Global Logistics Limited

Role Overview

• This position supports the Director at a strategic and operational level, ensuring priorities are well-managed and business activities run efficiently. This Job role requires a candidate who can manage schedules, handle communication, prioritize confidentiality, and keep things running smoothly behind the scenes. You will be a key point of coordination, helping leadership stay focused and effective.

Key Responsibilities

• Strategic management of the Director’s calendar, meetings, and appointments.
• Project Management and timely tracking to ensure deadlines are met.
• Logistics & Travel Coordination.
• Expense Management & Reporting, including handling invoices and travel reimbursements.
• Prepare reports, presentations, and meeting materials.
• Liaise with internal teams and external partners.
• Handle emails, calls, and internal communication on behalf of the Director.
• Maintain confidential records and liaise with internal teams and clients.

Requirements

• Proven experience as an executive assistant or in a similar administrative role, with a background in technical support being highly desirable.
• Proficiency in technical skills, including knowledge of IT systems and software.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact effectively with diverse teams and stakeholders.
• High level of confidentiality and discretion when dealing with sensitive information.
• Good written and verbal communication.
• Ability to exercise diplomacy, discretion, and maintain confidentiality.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker who actively seeks opportunities and proposes solutions.