Executive Assistant to COO/Co-Founder at Bamboo

What You Will Be Doing:

Executive Assistance

• Efficiently manage the COO's calendar, scheduling meetings, and appointments, and ensuring effective time management.
• Act as a primary point of contact between the COO and internal/external stakeholders, ensuring clear and timely communication.
• Handle email correspondence, filter inquiries, and draft responses on behalf of the COO.
• Ensure all meetings are well-prepared, including pre-reads, documentation, and follow-ups.

Personal Assistance

• Handle personal tasks such as booking appointments, coordinating household needs, managing personal staff, and arranging personal events.
• Assist with personal errands such as purchasing gifts, attending events, handling deliveries, and any additional personal support as required.

Business Operations & Reporting

• Work closely with reporting teams to track key business metrics, identify blockers, and provide actionable insights.
• Assist in preparing investor reports, client presentations, and board meeting materials.
• Condense long-form documents into executive summaries and highlight critical action points.
• Develop a strong understanding of Bamboo’s priorities to support the COO effectively.
• Conduct stock market research and portfolio analysis, providing insights for decision-making.
• Manage board meeting preparation, including compiling board packs and ensuring smooth coordination.

Research & Special Projects

• Conduct in-depth research on various topics, including market trends, competitor analysis, and industry developments.
• Support side projects with research, grant applications, market studies, and stakeholder engagement.
• Assist in the execution of strategic initiatives driven by the COO.
• Conduct thorough research on various topics as assigned by the COO, providing comprehensive reports and summaries.

Travel & Expense Management

• Arrange comprehensive travel itineraries, accommodations, and logistics for the COO.
• Optimize travel efficiency and ensure smooth transitions between engagements.
• Track and process expense reports promptly and accurately, utilizing Excel for basic spreadsheet tasks.

Foundation & Philanthropic Work

• Oversee the COO’s foundation, including managing payments, setting up curriculums, and tracking progress.
• Ensure the efficient management of charitable contributions, partnerships, and related administrative tasks.
• Manage payments related to philanthropy, track milestones, and provide regular reports on foundation activities.

Support content creation and social media management

• Assist the COO in creating and posting social media content for work related to Bamboo. This includes coordinating with the COO & the Marketing team for recording and ensuring timely uploads. Prior experience managing social media is not required, but familiarity with platforms like Instagram and TikTok and their features is a plus.

Administrative Excellence & Process Improvement

• Maintain databases, update records, and improve internal processes for efficiency.
• Utilize Excel and other tools to create presentations, reports, and data-driven insights.
• Handle standard EA responsibilities, including vendor liaison and office management support
• Prepare, edit, and format reports, presentations, and other documents with a high level of accuracy and attention to detail.
• Assist in basic data entry tasks and provide rudimentary Excel support for simple spreadsheets and data analysis.
• Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of the role.

You’ll be a great fit if :

• You have at least over 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar role within a fast-paced environment.
• You’re highly organized, detail-oriented, and able to manage competing priorities with ease.
• You thrive in dynamic environments and bring a proactive approach to your work.
• You have strong interpersonal skills and can build relationships across teams and with external stakeholders.
• You handle sensitive information with the utmost discretion and professionalism.
• You’re an excellent communicator, both written and verbal, and can engage effectively at all levels.
• You’re proficient in Excel, PowerPoint, and research tools for reporting and analysis.
• You have experience supporting senior executives or working in high-performance environments.
• You have a strong analytical mindset and can solve complex problems before they arise.
• You’re comfortable with technology and eager to learn tools that boost productivity.
• You bring a growth mindset, intellectual curiosity, empathy, and high emotional intelligence (EQ).
• You’re creative, resourceful, and able to take initiative independently.
• You maintain a calm, proactive demeanor and possess a strong work ethic.

Bonus Points If You Have:

• Experience in finance, tech startups, or investment-related industries.
• A background in research or stock market analysis.