Executive Assistant to Chief Executive Officer at Meadow Hall

Key Responsibilities:

• Strategic Calendar Management: Take full ownership of the CEO's calendar, prioritizing meetings, appointments, and events to ensure optimal time management and alignment with strategic goals.
• Superior Communication Management: Display excellence in both written and verbal communication by drafting, editing, and structuring documents and correspondence on behalf of the CEO, maintaining a consistent and professional tone.
• Project Management and Coordination: Support the CEO in managing multiple ongoing personal and professional initiatives, ensuring that all projects align with strategic objectives and are executed effectively. Responsibilities include:
• Researching and developing content for speaking engagements, seminars, webinars, podcasts, and trainings
• Designing and creating presentation slides.
• Tracking milestones and coordinating with stakeholders
• Social Media Coordination: Work closely with the social media team to maintain and optimize the CEO’s online engagement.
• Meeting Preparation and Follow-Up: Prepare comprehensive briefing materials for meetings, including agendas, background information, and key talking points. Attend meetings, take detailed minutes, and manage follow-up actions to ensure accountability and progress.
• Travel and Logistics Management: Plan and coordinate travel itineraries, including international travel, ensuring precision in logistics.
• Relationship Management: Build and maintain relationships with key stakeholders, both internal and external, acting as a liaison on behalf of the CEO. Ensure effective communication and follow-up on key initiatives.

Key Qualifications:

• Extensive Experience: Minimum of 5 years in an EA role supporting senior executives, with proven ability to thrive in a high-stakes environment.
• Educational Background: Bachelor’s degree in Business Administration, Communications, or a related field is required. A Master’s degree or additional certifications in executive support or project management is an advantage.

High-Level Skills:

• Organizational Mastery: Exceptional ability to manage multiple tasks and projects with meticulous attention to detail and deadlines.
• Superior Communication: Excellent written and verbal communication skills, capable of crafting well-structured documents and correspondence.
• Tech Savvy: Proficiency in Microsoft Office Suite and digital communication tools.
• Problem-Solving Acumen: Strong critical thinking and problem-solving skills, with the ability to navigate complex situations and propose effective solutions.

Personal Attributes:

• Proactive and Anticipatory: Able to think ahead, anticipate needs, and take initiative without constant direction.
• Discretion and Integrity: Unwavering commitment to confidentiality, ethics, and integrity.
• Adaptability and Resilience: Comfortable working in a fast-paced environment with shifting priorities. Able to remain calm under pressure and handle challenges with grace.