Executive Assistant to Chief Executive Officer at Baqwetu Coaching & Consulting

About the Role

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative support to the Chief Executive Officer (CEO). The successful candidate will play a key role in ensuring the smooth and efficient operation of the executive office, managing various administrative tasks, and acting as a trusted right-hand person to the CEO.

Key Responsibilities

• Manage the MD’s complex and dynamic schedule, including meetings, and appointments.
• Act as the primary point of contact between the CEO and internal/external stakeholders, including staff, clients, and partners.
• Prepare and review reports, presentations, and other documents for the CEO.
• Attend meetings with the CEO, take notes, and prepare minutes or action items as needed.
• Cultivate and maintain positive relationships with key stakeholders.
• Coordinate communications and interactions with stakeholders on behalf of the CEO as assigned.
• Support the CEO in various special projects, research assignments, and initiatives.
• Assist in tracking and following up on important tasks and projects.
• Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
• Effectively manage and prioritize multiple tasks, meeting deadlines and delivering high-quality work.
• Conduct research and analysis on technical and industry-related topics.
• Prepare briefings and reports to keep the CEO informed on relevant matters.

Qualifications

• Bachelor's degree in business administration or a related field preferred.
• Minimum of 5 years proven experience as an executive assistant or in a similar role supporting senior executives.
• Proficiency in office software, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Additional Information

• The position may require occasional overtime and flexibility in working hours to accommodate the CEO’s schedule.
• Confidentiality is of the utmost importance in this role.