Executive Assistant at SycamoreNG

Job Description

• The ideal candidate will provide top-level assistance for high level executives.
• They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.
• Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Administrative and Technical Support:

• Provide daily technical and administrative assistance to the Executive.
• Manage the Executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Conduct research, develop presentations, and draft various documents for the Executive’s use.
• Attend meetings, conferences, and events with the Executive, providing support and taking minutes as required.
• Act as the point of contact between the Executive and internal/external stakeholders, ensuring clear communication and follow-up on action points.

Project Collaboration:

• Collaborate with other departments on projects and initiatives as required by the Executive’s office.
• Contribute to strategy development and planning for departments overseen by the Executive.
• Support financial modeling and data analysis using Excel and Google Sheets for various projects related to the Executive’s office.
• Contribute to fulfilling corporate governance requirements, including functional reviews, approvals, and risk management processes.
• Assist in the preparation and submission of documents for funding/financing opportunities.

Liaison and Representation:

• Liaise with clients, partners, and other key stakeholders on behalf of the Executive.
• Represent the Executive in meetings and events as required.
• Draft posts and articles for the Executive's social media channels and manage communications on those platforms.

General Support:

• Carry out personal tasks for the Executive as needed.
• Stay updated on policy, economic, and technological developments, especially those relevant to the Nigerian market, and provide research reports as needed.
• Handle any other responsibilities assigned by the Executive.

Qualifications

• 3 years of experience.
• Prior experience in an executive assistant role, particularly within a fast-paced, dynamic environment.
• Familiarity with corporate governance processes and reporting.
• Proficiency with Google Workspace apps, particularly Google Sheets, Docs, and Slides.
• Familiarity with project management tools (e.g., Trello, Asana, or similar).
• Strong research, analysis, and reporting skills.l
• Experience managing social media channels for senior executives.
• Ability to draft well-written reports, presentations, and communication materials.
• Excellent verbal and written communication skills.
• Ability to adapt quickly to changing priorities and manage multiple tasks under pressure.
• A self-starter who can take initiative and work independently when required.
• A team player who collaborates effectively with colleagues across the organization.
• High level of confidentiality, integrity, and professionalism.
• Strong problem-solving skills and attention to detail.