Executive Assistant at Solina Centre for International Development and Research (SCIDaR)

Overall Administration

• Provide hospitality to guests and create a welcoming environment;
• Manage databases and filing system for the Principal's office;
• Coordinate with the admin team to arrange domestic and international travels and logistics for the Principal; Liaise with the office assistants to ensure that the Principal's office is clean at all times and escalate utility faults as appropriate;
• Liaise with the admin team to provide event management support including coordination of meeting logistics;
• Ensure stock up of utility supplies for the Principal's office and manage refreshments, supplies and food orders;
• Manage audits, advances and retirement of expense reports for the Principal; Other duties as assigned.

Required competencies

Core requirements

• Compelling evidence of interest in and commitment to the mission of SCIDaR;
• Ability to effectively manage relationships with Solina's internal and external stakeholders;
• Possess strong communication skills and team-oriented interpersonal skills
• Proficiency in the use of Microsoft office package (Word, Excel and PowerPoint);
• Ability to execute work in a diverse, fast paced environment with people at all organizational levels
• Demonstrate professionalism, sensitivity, a high level of confidentiality and a positive attitude at all times
• Ability to make appropriate, informed decisions regarding priorities and available time;
• Possess excellent organisational skills and attention to details;
• Ability to work under pressure and time constraints and easily adapt to ever-changing conditions;
• Results-oriented performer, experienced in developing and tracking self and team with clear KPIs.

Education and Experience

• Academic training: Minimum of Bachelors' degree from a reputable university;
• Experience: Minimum of five (5) years of progressive experience in office management systems and procedures.
• Prior experience as an Executive Assistant or Administrative Officer in a reputable organisation is a plus.