Executive Assistant at Smile360 Dental Specialists

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and ensure smooth operations of the executive office.

Responsibilities​

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between the CEO and internal/external stakeholders, representing the executive office professionally.
• Prepare and coordinate materials for meetings, presentations, and conferences, ensuring accuracy and timeliness.
• Screen and manage communications, including emails, phone calls, and requests for the CEO's time and attention
• Collaborate with other executive assistants and team members to ensure seamless coordination and communication across departments.
• Conduct research, compile data, and prepare reports or briefs for the CEO's review.
• Coordinate special projects and initiatives on behalf of the CEO, working closely with other team members and departments.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Anticipate the needs of the CEO and proactively address them to ensure smooth operations of the executive office.
• Assist with special projects, initiatives, and events as assigned by the CEO.
• Provide general administrative support, including document management, filing, and office organization

Qualifications:

Bachelor’s degree in business administration, Communications, or related field; Master's degree is an advantage.

Experience

5+ years of experience as an executive assistant supporting C-level executives.

Skills

• Proficient in Microsoft Office suite and productivity tools, calendar management software, email systems, and other technology platforms
•  Excellent organizational skills with the ability to multitask and prioritize effectively.
• Strong communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy and professionalism.
•  Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to adjust to changing priorities and unexpected situations.
• Ability to remain calm under pressure and maintain a positive attitude.
•  Proactive problem-solver with a positive attitude and a commitment to excellence.