Executive Assistant at Owens and Xley

Job Description

• Work with the CEO to manage the Executive calendar effectively.
• Work closely with the CEO to keep her informed of upcoming commitments and responsibilities, following up appropriately.
• Keep the CEO updated on emerging issues that may affect the CEO's agenda.
• Draft documents prepared under the direction of the CEO including letters, reports, presentations, etc.
• Identify issues of confidentiality, follow procedures and policies to ensure privacy and confidentiality.
• Prepare agendas for meetings in a timely manner.
• Record minutes accurately and distribute within the agreed timeframes.
• Ensure the timely booking of flights and hotel arrangements as directed.
• Undertake and assist in the completion of special projects as directed.
• Liaise with internal and external parties in a professional manner that demonstrates the vision, mission, culture, and values of the company.
• Provide a bridge for smooth communication between the CEO's office and other internal departments whilst maintaining credibility, trust, and support with senior management, and other members of staff.
• Manage petty cash reimbursements and reconciliation.
• Perform all other duties as assigned.