Executive Assistant at Odixcity Consulting

Job Description

• As an Executive Assistant of the company, you will be the right hand to our executives, providing comprehensive administrative support and contributing to the efficiency and effectiveness of our leadership team. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of responsibilities with discretion and professionalism.

Responsibilities
Calendar Management:

• Effectively manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to optimise the executives' time.

Communication:

• Act as a primary point of contact between executives and internal/external stakeholders.
• Manage and prioritise emails, phone calls, and other forms of communication on behalf of the executives.

Travel Coordination:

• Arrange and coordinate complex domestic and international travel itineraries, ensuring cost-effectiveness and meeting the executives' preferences.

Meeting Preparation:

• Prepare meeting agendas, materials, and presentations as needed.
• Attend meetings, take accurate minutes, and distribute them in a timely manner. Document Management:
• Organise and maintain executive documents, files, and records, ensuring confidentiality and accessibility.

Task Prioritization:

• Assist in prioritising tasks and deadlines, ensuring that the executives are well-prepared for their daily activities.

Event Coordination:

• Assist in planning and coordinating company events, conferences, and executive-level functions.

Problem Solving:

• Act as a problem-solver, addressing issues and challenges before they escalate.

Qualifications

• Bachelor's degree in a related field.
• Must have 4years of experience as an executive assistant
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and other relevant software.

Reporting Structure:

• The Executive Assistant will report directly to the CEO, provide support to other team members, fostering collaboration and ensuring the seamless execution of administrative tasks.