Executive Assistant at Mshel Homes Ltd

Experience Level: 5+ years as an Executive Assistant or similar role

About the Role:

We are seeking a highly skilled and experienced Executive/Virtual Assistant to provide comprehensive administrative, technical, and social media support. The ideal candidate is a proactive, detail-oriented, and tech-savvy professional who can streamline operations, manage multiple priorities, and ensure seamless communication across all platforms. This role requires exceptional organizational skills, a strong understanding of digital tools, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings across multiple time zones.
• Handle email management, including filtering, prioritizing, and responding on behalf of the employer.
• Organize and maintain digital files, documents, and databases.
• Make travel arrangements, including flights, accommodations, and itineraries.
• Assist with project management, including tracking deadlines, progress, and deliverables.

Social Media Management:

• Develop, schedule, and post engaging content across social media platforms (e.g., Instagram, LinkedIn, Twitter, Facebook).
• Monitor social media accounts, respond to comments/messages, and engage with followers.
• Analyse social media performance metrics and provide actionable insights for improvement.
• Stay updated on social media trends and recommend strategies to enhance online presence.

Technical Support:

• Proficiently use tools like Google Workspace, Microsoft Office, Slack, Trello, Asana, and other productivity software.
• Troubleshoot basic tech issues and liaise with IT support when necessary.
• Set up and manage virtual meetings, webinars, and online events.
• Research and implement new tools or software to improve efficiency.

Communication & Coordination:

• Act as a liaison between the employer and external stakeholders, ensuring clear and timely communication.
• Draft, edit, and proofread emails, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.

Qualifications:

• 5+ years of experience as a Virtual Assistant, Executive Assistant, or similar role.
• Proven expertise in managing social media platforms and creating content.
• Strong technical proficiency with tools like Google Workspace, Microsoft Office, Canva, Hootsuite, and project management software.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• High level of attention to detail and problem-solving skills.
• Self-motivated, resourceful, and able to work independently with minimal supervision.
• Familiarity with basic graphic design, video editing, or CRM tools is a plus.

What We Offer:

• Flexible working hours and great work environment.
• Opportunity to work with a dynamic and supportive team.
• Competitive compensation based on experience.
• Room for growth and professional development.