Executive Assistant at Leanx Support and Consulting

Job Summary

• We are seeking an organized, proactive, and detailed Executive Assistant to support the Lead Consultant in day to day administrative, operational, and client facing activities.
• The ideal candidate will be able to work independently, manage multiple tasks efficiently, and maintain a high level of professionalism. This role requires a strong ability to prioritize, communicate effectively, and handle sensitive information with discretion.

Key Responsibilities

• Manage the Lead Consultant’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action points.
• Handle email correspondence, draft documents, reports, and professional communications.
• Organize files, document, and maintain digital and physical records.
• Serve as a point of contact for clients, partners, and stakeholders.
• Support onboarding of new clients and track project timelines and deliverables.
• Assist in preparing proposals, presentations, and client reports.
• Follow up on tasks, deadlines, and ensure timely execution of project activities.
• Coordinate internal and external meetings, workshops, and training sessions.
• Support the Lead Consultant with research, data collation, and project documentation.
• Assist with administrative processes such as invoicing, scheduling, and reporting.
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Assist with content planning, posting, and managing official social media pages.
• Draft simple content updates, newsletters, or company announcements.

Requirements
Education & Experience:

• Bachelor’s Degree in Business Administration, Social Sciences, or related field.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
• Experience in a consulting, or service-based organization is an added advantage.

Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting tools.
• Ability to work independently and in a hybrid environment.
• High level of discretion, professionalism, and confidentiality.
• Strong problem-solving skills and attention to detail.

Work Arrangement:

• Hybrid: combination of remote work and onsite presence based on the Lead Consultant’s schedule.
• Availability for urgent tasks or time sensitive requests when needed.