Executive Assistant at J-Six Group

About the Job

• We are looking to engage an Executive Assistant to support our management team and liaising with the virtual team.
• This employee will manage mostly business related tasks for the team such as creating reports, taking minutes and other organizational tasks.

Responsibilities

• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Preparing reports, memos, invoices, letters, and other documents.
• Performing office duties that include ordering supplies and managing a records database.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Liaising with the Receptionist and deciding if they should be able to meet with executives on an appointment basis.
• Liaising with government agencies on various process and notifying the stakeholders involved
• Scheduling all staff meetings, coordinating the proceedings and accurately recording minutes from meetings.
• Assist the Group Human Resources Officer with human capital related needs
• Providing general administrative support.

Requirements

• Candidates should possess a B.Sc Degree in Accounting, Economics, Finance or related fields; with at least 2 years work experience.
• Microsoft Excel, Word, Outlook and Power Point. Canva or any other design tool will be an added advantage.
• Calender management
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.