Executive Assistant at Hamilton Lloyd and Associates

Direct Reporting: CEO

Job Summary

• The candidate will be the principal executive and administrative support person for the CEO of this multi-dimensional organization, thereby performing a vitally important role.
• The successful candidate will have a sincere interest in the continuous improvement of the performance of the company, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of activities and tasks.

Major Responsibilities

• Take the heavy lifting off the CEO
• Be the right-hand man of the CEO
• Represent the CEO in a professional and congenial manner in person, in telephone
• Conversations and in written correspondence.
• Write proposals, prepare and make presentations
• Write letters and other documents for the CEO, including letters of agreement
• Discreet handling of confidential information
• Participate in brainstorming sessions for various projects
• Oversee the development and preparation of budgets for specific projects of the Organisation
• Approve proposals and requests on behalf of the CEO
• Troubleshoot and problem-solve on behalf of the CEO
• Ensure compliance to set standards and procedures as it pertains to the CEO
• Follow up with outcomes of meetings on behalf of the CEO, including the minutes and reports from such meetings
• Assist with filing and organization of information in the CEO's office.

Leadership Management:

• Maintain the office calendar, including the schedule for the CEO.
• Assist with other executive and administrative tasks as assigned by the CEO

Technical and Soft Skills Requirements

• Basic Strategic Planning knowledge
• Revenue and Profitability knowledge
• Process Improvement
• Project Closure initiatives
• Basic Market Analysis and Planning
• Business knowledge
• Commercial disposition
• Excellent interpersonal skills
• Editing and proofreading skills
• Verbal and written communication skills
• Attention to accuracy and detail in all aspects of responsibilities
• Proficient computer skills
• Organizational skills

Personal & Behavioural Requirements:

• Able to take initiative
• Trustworthy
• Creative
• Problem Solver
• Excellent Management skills
• Excellent communication & interpersonal skills
• Good leadership skills
• Good team player
• Passion for delivering results
• Gets things done
• Strategic thinker

Education and Experience:

• Bachelor Degree in relative course
• Executive Assistant experience in a similar organization is a plus.
• 3-5years post - graduation work experience.