Executive Assistant at Gtext Group

Description

• We are seeking a highly organized, proactive, and professional Executive Assistant to support our executive team.
• The ideal candidate will demonstrate excellent communication skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.
• This role requires someone who is a self-starter, able to anticipate needs, and thrives in providing high-level administrative support.

Key Responsibilities

• Executive Support: Provide comprehensive administrative support to the executive team, including managing calendars, coordinating meetings, and scheduling travel arrangements.
• Communication Management: Act as a liaison between the executive team and internal/external stakeholders. Handle incoming calls, emails, and correspondence efficiently and professionally.
• Document Management: Prepare, edit, and proofread presentations, reports, and other documents. Maintain accurate filing systems and ensure easy access to critical information.
• Event Planning: Coordinate logistics for meetings, conferences, and corporate events, ensuring all details are covered, from location selection to materials preparation.
• Task Prioritization: Manage and prioritize multiple tasks simultaneously, often under time-sensitive deadlines. Ensure executives are prepared for meetings with necessary materials and documents.
• Confidentiality: Maintain strict confidentiality with sensitive information, both internal and external to the organization.
• Project Coordination: Assist with special projects as needed, providing support in research, data analysis, and report generation.

Qualifications

• Education: Candidates should possess Bachelor's Degrees
• Experience: Minimum of 3 - 5 years of executive assistant experience, preferably in a corporate or fast-paced environment.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Exceptional organizational and time-management skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong attention to detail and problem-solving capabilities.
  • Ability to multitask and work under pressure while maintaining a positive attitude.
  • Traits: Proactive, adaptable, and a team player who can work independently with minimal supervision.