Executive Assistant at Fortis Engineering Services

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high level administrative support to the MD. You’ll be the MD’s right hand- managing schedules, communications and priorities so leadership can focus on strategy and growth. You must be able to handle confidential information with integrity, and anticipate needs before they arise

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence on behalf of the Managing Director
• Act as the primary point of contact between the Managing Director and internal/external stakeholders
• Organize and coordinate meetings, including agendas, minutes, and followups
• Handle confidential information with discretion and professionalism
• Screen and prioritize emails, phone calls, and other communications
• Coordinate projects and track progress on key initiatives

Qualification

• Bachelor’s degree in Business Administration, Management, or a related field (preferred)
• 5+ years proven experience as an Executive Assistant or in a similar administrative role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• Proficiency in office software (e.g., Microsoft Office, Google Workspace, ERP)
• Ability to multitask and work under pressure
• Strong attention to detail and problem-solving skills

Key Skills

• Communication and interpersonal skills
• Time management and prioritization
• Confidentiality and integrity
• Adaptability and flexibility