Executive Assistant at FITC

About The Job

• Our client, a leading primary mortgage institution in Nigeria, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Director (ED). 
• This role requires an experienced professional with a minimum of five (5) years of progressive working experience, demonstrating strong administrative, organizational, and communication skills within a fast-paced corporate environment.

Job Summary

• The Executive Assistant will be responsible for coordinating schedules, preparing high-level reports, handling sensitive communication, and providing administrative support to optimize the Executive Director’s efficiency and effectiveness. 
• This position is ideal for a self-starter with exceptional problem-solving skills, discretion, and professionalism. 
• The ideal candidate will play a critical role in managing executive-level responsibilities, enhancing business performance and productivity, and ensuring the seamless execution of strategic and operational activities.

Roles and Responsibilities
Executive Support & Administration:

• Provide high-level administrative support to the Executive Director, ensuring seamless operations.
• Manage and prioritize the ED’s daily schedule, including meetings, travel arrangements, and appointments.
• Act as a liaison between the ED and internal/external stakeholders, ensuring effective communication.

Meeting & Communication Management:

• Prepare agendas, minutes, and action points for executive meetings.
• Coordinate and manage official correspondences, reports, and presentations on behalf of the ED.
• Attend meetings as required, documenting key discussions and following up on deliverables.

Strategic Planning & Project Coordination:

• Assist in tracking key strategic projects and ensuring milestones are met.
• Conduct research and data analysis to support decision-making processes.
• Facilitate the implementation of organizational policies and initiatives as directed by the ED.

Confidentiality & Professionalism:

• Handle sensitive and confidential information with utmost discretion.
• Maintain compliance with corporate governance policies and regulatory requirements.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Finance, Management, or a related field.
• Minimum of 5 years progressive experience in a similar Executive Assistant, Personal Assistant, or Administrative role.
• Strong understanding of the financial and mortgage banking sector (preferred).
• Proven experience in executive-level coordination and administrative functions.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Required Skills:

• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills with a professional and positive demeanor.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Attention to detail and high accuracy in administrative tasks.
• Ability to multitask and manage competing priorities effectively.
• Proactive problem-solving and critical-thinking skills.

Core Competencies:

• Strategic Planning & Coordination
• Executive-Level Communication & Liaison
• Project & Stakeholder Management
• Confidentiality & Discretion
• Analytical & Decision Support
• Corporate Governance & Compliance Awareness

Key Result Areas & KPIs
Key Result Area:

• Executive Support Efficiency
• Communication Management
• Strategic Project Coordination
• Confidentiality & Governance
• Stakeholder Engagement

Key Performance Indicators (KPIs):

• 100% accuracy in scheduling and calendar management
• Timely preparation and dissemination of reports, minutes, and memos
• Timely tracking and completion of assigned projects
• Zero data breaches or non-compliance issues
• Effective coordination of meetings, correspondence, and follow-ups.