Executive Assistant (Female) at Owens and Xley

Job Summary

• In this role, you are responsible for providing high-level administrative support to the Chief Executive Officer
• You will manage her schedule and calendar, and also relieve her of administrative tasks, allowing her quality time to focus on driving strategic areas of the business.

Key Responsibilities

• Work with the CEO to manage the Executive calendar effectively.
• Work closely with the CEO to keep her informed of upcoming commitments and responsibilities, following up appropriately.
• Keep the CEO updated on emerging issues that may affect the CEO's agenda.
• Draft documents prepared under the direction of the CEO including letters, reports, presentations, etc.
• Identify issues of confidentiality, follow procedures and policies to ensure privacy and confidentiality.
• Prepare agendas for meetings in a timely manner.
• Record minutes accurately and distribute within the agreed timeframes.
• Ensure the timely booking of flights and hotel arrangements as directed.
• Undertake and assist in the completion of special projects as directed.
• Liaise with internal and external parties in a professional manner that demonstrates the vision, mission, culture, and values of the company.
• Provide a bridge for smooth communication between the CEO's office and other internal departments whilst maintaining credibility, trust, and support with senior management, and other members of staff.
• Manage petty cash reimbursements and reconciliation.
• Perform all other duties as assigned.

Requirements
Academic Qualifications:

• B.Sc / HND in Business Administration or a related field.
• Professional Certifications
• PMP is an added advantage

Experience:

• Minimum of 3 years experience as an Executive Assistant

Competency and Skill Requirements
Technical Skills:

• Google Suite proficiency
• Familiarity with office productivity tools and applications (e.g. e-calendars and copy machines)
• Excellent MS Office knowledge
• Diplomatic and tactful

Soft Skills:

• Ability to organize a daily workload by priorities.
• Ability to take initiative, give instructions, and be accountable for results
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Attitude
• Must act with tact and maintain confidentiality
• Able to use discretionary judgment and make solid decisions
• Must demonstrate the confidence and ability to relate with stakeholders (clients, influencers, agencies etc.) in an assertive and professional way.

Remuneration
N100,000 - N120,000 monthly.