Executive Assistant at Domeo Resources International (DRI)

Main Function

The Executive Assistant (EA) to the Group MD/CEO will provide high-level executive, administrative, and strategic support to ensure the effective functioning of the Group CEO’s office.
The role goes beyond traditional PA duties and requires a trusted partner who can manage priorities, information flow, executive coordination, and internal systems across the Group’s subsidiaries. The EA will act as a gatekeeper, coordinator, and strategic enabler, ensuring the CEO remains focused on leadership, growth, and decision-making.

Role Responsibilities

Executive & Strategic Support:

• Manage the CEO’s calendar, meetings, travel, and daily priorities with precision and discretion.
• Prepare briefing notes, presentations, reports, and talking points for meetings, board sessions, and stakeholder engagements.
• Track executive decisions, action points, and follow-ups to ensure execution across the Group.
• Support strategic initiatives and special projects assigned by the CEO.

Office of the CEO Management:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen calls, emails, and correspondence; prioritize issues requiring CEO attention.
• Coordinate executive communications to ensure clarity, alignment, and professionalism.
• Maintain structure, order, and efficiency within the CEO’s office.

Systems, Process & Workflow Management:

• Design and maintain executive systems for task tracking, reporting, approvals, and follow-ups.
• Establish standardized documentation, templates, and filing systems across the CEO’s office.
• Improve information flow between subsidiaries and Group leadership.
• Ensure deadlines, approvals, and escalations are properly managed.

Stakeholder & Relationship Management:

Liaise with subsidiary heads, senior management, board members, partners, and regulators on behalf of the CEO.
Coordinate interdepartmental and inter-subsidiary meetings and communication.
Manage sensitive relationships with tact, professionalism, and confidentiality.

Confidentiality & Governance:

• Handle highly confidential information with absolute discretion.
• Maintain accurate records of executive correspondence, approvals, and strategic decisions.
• Support governance processes including board documentation, minutes, and resolutions where required.

Meeting & Event Coordination:

• Organize executive and board meetings: agendas, documentation, logistics, minutes, and follow-up.
• Coordinate leadership retreats, strategy sessions, and high-level stakeholder engagements.

Experience / Qualifications

Bachelor’s degree in Business Administration, Communications, Management, or a related field (MBA or Master’s degree is an added advantage).
Minimum of 7 years of experience supporting senior executives (MD/CEO level), preferably in a high-level role within a dynamic, fast-paced environment.
Strong financial, operational, and strategic planning background with a proven track record in similar industries or corporate roles.
Experience working in a multi-business or group structure is a strong advantage.

Competencies/Skills:

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools.
• Familiarity with financial analysis software, CRM systems, and business intelligence tools.
• Financial Acumen: Deep understanding of financial reports, budgeting, and data analysis to support the Managing Director in strategic decisions.
• Operational Insight: Knowledge of corporate operations, with experience overseeing project timelines and implementing effective process improvements.
• Business Development: Proficient in conducting market research, identifying growth opportunities, and developing business proposals.
• Analytical Skills: Strong ability to analyze complex data, with proficiency in Microsoft Excel, financial modeling, and report creation.
• Project Management: Skilled in project management, with experience in coordinating cross-functional teams to ensure project alignment and efficiency.
• Communication: Excellent verbal and written communication skills, with the ability to represent the Managing Director professionally to internal and external stakeholders.

Behavioural Qualities/Other Competences:

• High level of emotional intelligence in difficult circumstances with dedication to sustain performance, particularly when under pressure
• Problem-solving and decision-making aptitude
• Strong work ethics and reliability.