Executive Assistant (Construction / Engineering Industry Experience) at Elizabeth Maddeux

Job Summary

• We are seeking a highly organized and commercially aware Executive Assistant to provide strategic, administrative, and operational support to the CEO.
• The ideal candidate will possess strong experience supporting senior executives within construction, engineering or manufacturing environments.
• The Executive Assistant will play a critical role in coordinating executive priorities across engineering, project management, commercial sales, and marketing functions.

Key Responsibilities
Executive Office & Calendar Management:

• Prioritize and schedule appointments, site meetings, client engagements, and strategic business reviews.
• Prepare daily executive briefs, agendas, project updates, and meeting materials.
• Coordinate travel arrangements including project site visits, client meetings, industry events, and business development trips.

Executive Communication & Stakeholder Coordination:

• Act as the primary liaison between the CEO and key stakeholders, including internal leadership teams, project engineers, contractors, vendors, and corporate clients.
• Manage executive communication flow across operations, construction projects, engineering teams, sales, and marketing departments.
• Draft and review professional correspondence, reports, presentations, and executive communications.

Strategic & Commercial Support:

• Provide research and analytical support for business expansion, market opportunities, and industry developments within the construction and building materials sector.
• Assist the CEO in tracking sales performance, distributor engagement, and commercial growth initiatives.
• Support the preparation of executive dashboards, performance reports, and market intelligence summaries.

Meeting & Project Coordination:

• Plan and coordinate executive meetings, project review sessions, commercial strategy meetings, and board-level engagements.
• Record and distribute accurate minutes, track decisions, and ensure follow-up on action items.
• Coordinate logistics for industry events, conferences, project launches, and stakeholder meetings attended by the CEO.

Executive Office Operations:

• Oversee the smooth operation of the Executive Office, ensuring professionalism, efficiency, and confidentiality.
• Maintain organized filing systems for contracts, project documents, engineering reports, and strategic records.
• Ensure all documentation and records are accurately maintained and easily accessible for executive review.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Management, Engineering Management, Marketing, or related discipline.
• 4 – 8 years of experience supporting senior executives, preferably within construction, engineering, manufacturing, or industrial distribution companies.
• Experience working in a project-driven or engineering-oriented organization is strongly preferred.
• Exposure to commercial operations, sales coordination, or marketing support within technical industries is an added advantage.
• Proven ability to operate effectively within a fast-paced executive environment with multiple stakeholders.

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong report writing, executive documentation, and presentation development skills.
• Experience using project management tools, CRM platforms, and scheduling systems.

Soft Skills:

• Exceptional written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• High emotional intelligence and stakeholder management capability.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision in high-pressure environments.

Core Competencies:

• Project and operational coordination
• Commercial awareness (sales & market dynamics)
• Strategic thinking and initiative
• High attention to detail and accuracy
• Confidentiality and discretion.