Executive Assistant at Catilas Resources Limited

Location: Lagos Island, Lagos, Nigeria

Job Description

• The Executive Assistant will provide high-level clerical support to the Chief Executive Officer, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

Key Job Function/ Responsibilities

• Provides high-level administrative support to the Chief Executive Officer
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Accurately recording minutes from meetings
• Prepares reports, memos, invoices letters, and other documents.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
• Performs other related duties as assigned.

Requirements
Educational Requirement:

• Bachelor's degree with Social Sciences background and an interest in national and global issues.

Work Experience:

• 3-5 years providing support for Executive Management preferably in the Financial Sector, or any other related sector.

Competences Required
Skills:

• Details oriented and professional.
• Exceptional communication skills
• Proficient with Microsoft Office suite.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff & community leaders.

Knowledge:

• Understanding of clerical procedures and systems such as recordkeeping and filing.

Attitude:

• Adaptability
• Creative
• Detail Oriented
• Strategic Planning
• Anticipates Needs
• Time Management
• Proactive

Benefits
Competitive and within industry standard.