Executive Assistant at Bellpoint Energy Limited

QUALIFICATION:

• Bachelor's degree in a relevant field or equivalent experience
• Other professional certifications (optional)

EXPERIENCE:

• Previous experience in a similar Executive Assistant role
• Knowledge/experience in the oil and gas industry will be an added advantage.
• Proficient in Microsoft Office Suite and with various office equipment (i.e., printers, scanners, etc.)

Key Responsibilities

• Manage the Managing Director's complex calendar, including scheduling and coordinating internal and external meetings, travel, and events.
• Answer and direct all calls, visitors, and emails to the Managing Director.
• Handle confidential correspondence, ensuring the highest levels of discretion and professionalism, and respond to requests from internal and external stakeholders.
• Coordinate travel, lodging, and transportation for the Managing Director, including preparing detailed itineraries, managing logistics, and making all necessary arrangements.
• Prepare and compile reports, presentations, and various other documents for review by the Managing Director, ensuring accuracy and completeness.
• Organize and maintain records, files, and databases using the appropriate software.
• Anticipate the Managing Director's needs, including preparing materials, arranging meetings and documentation, and supporting the Managing Director in various administrative duties.
• Act as a liaison between the Managing Director and internal and external stakeholders, including customers, clients, and investors.
• Manage special projects and other assignments as needed by the Managing Director.
• Managing information flow in a timely and accurate manner
• Error-free memos and letters and paying attention to details
• Ability to determine when to make decisions on behalf of the MD and when to get her involved
• To provide comprehensive support and assistance to the Managing Director in the discharge of her duties
• To ensure that the Managing Director’s decisions and instructions are properly carried out and communicated to the appropriate levels
• Write and prepare memos, letters, and miscellaneous correspondence, exercise judgment, act decisively, and maintain confidentiality
• Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan, and schedule activities with other executives, key personnel, and outside business contacts.
• Co-ordinate conference and travel arrangements, prepare itineraries and expense reports, and accompany MD when requested.
• Responsible for filing any/all confidential documentation on behalf of the MD
• Manage the Managing Director’s clientele list and follow up when necessary to close out on transactions.
• Any ad-hoc duties as required by the Managing Director.

THE IDEAL CANDIDATE MUST POSSESS THE FOLLOWING SKILLS;

• Excellent organizational skills, with a superior attention to detail and a proactive approach.
• Strong communication and interpersonal skills, with the ability to interact confidently with all levels of the organization.
• Ability to work independently and under pressure, managing multiple priorities in a fast-paced environment.
• Excellent judgment and discretion in managing sensitive and confidential information.
• Willingness to be flexible and adaptable to changing priorities and be available to work outside of regular business hours as needed.
• An analytical thinker with strong conceptual and problem-solving skills
• Meticulous attention to detail with the ability to multi-task
• Ability to meet deadlines
• Ability to work independently and as part of a team
• As excellent eye for details
• Excellent interpersonal skills
• We offer a competitive salary and benefits package.
• If you are an experienced, highly organized individual looking for a challenging and rewarding role in the oil and gas industry, we encourage you to apply.