Executive Assistant / Assistant to General Manager at Nine Stars Limited

Job Responsibilities

• Assist the General Manager in managing the company’s land acquisition, development, and sales projects.
• Coordinate work between the marketing, legal, and surveying departments to ensure smooth project execution.
• Responsible for organizing and managing land-related information, such as:
  • Land location
  • Landowner information
  • Survey plans
  • Land approval documents
• Track the progress of land projects and report updates regularly to the General Manager.
• Assist in following up on government approval processes related to land matters, including:
  • Charting
  • Survey verification
  • Certificate of Occupancy（C of O）
• Assist the General Manager in communication with:
  • Landowners
  • Government authorities
  • Business partners
• Organize meetings, prepare meeting minutes, and compile work reports.
• Perform other tasks assigned by the General Manager.

Job Requirements

• Bachelor’s degree or above in any related field.
• Minimum 5 years of experience in project management or administrative roles, preferably in land or real estate industries.
• Knowledge of land transaction processes, including:
  • Land acquisition
  • Surveying processes, and
  • Land approval procedures.
• Proficient in office software such as:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
• Strong communication and coordination skills with the ability to work with different departments and external organizations.
• Fluent in English communication.

Core Competencies:

• Project coordination
• Communication
• Organization
• Information management, and
• Problem-solving skills.

Preferred Qualifications:
Preference will be given to candidates who:

• Have experience working with land development or real estate companies.
• Be familiar with land approval processes.
• Have experience communicating with government authorities.