Executive Assistant at Ascentech Services Limited

Role Overview

• The Executive Assistant to the CEO provides high-level administrative and strategic support, ensuring seamless coordination of daily operations and executive priorities. This role requires a high level of discretion, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

Executive Support & Coordination

• Manage the CEO’s calendar, meetings, and daily priorities
• Prepare, review, and edit correspondence, reports, and presentations
• Coordinate meetings, including agenda preparation, minute-taking, and tracking action points
• Support project execution through research, information gathering, and progress tracking
• Coordinate travel arrangements, logistics, and protocol for local and international engagements

Confidentiality & Professionalism

• Handle sensitive information with a high level of discretion
• Maintain confidentiality in all communications and documentation
• Represent the CEO professionally in engagements when required

Communication & Stakeholder Management

• Liaise with internal teams and external stakeholders to ensure smooth operations
• Facilitate coordination across departments and leadership teams
• Escalate urgent issues to the CEO in a timely manner

Office & Operations Management

• Ensure efficient office administration and workflow optimization
• Maintain awareness of organizational priorities and operational processes
• Support governance activities and preparation of executive-level documentation

Problem Solving & Escalation

• Identify operational challenges and escalate issues appropriately
• Propose solutions to improve efficiency and effectiveness

Documentation & Reporting

• Ensure accuracy and timeliness of reports, meeting notes, and documents
• Maintain organized filing systems for easy access and retrieval

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum of 2 years’ experience as an Executive Assistant or in a similar role supporting senior leadership
• Proficiency in Microsoft Office and collaboration tools

Key Skills & Competencies

• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Strong problem-solving and research abilities
• Professionalism, integrity, and attention to detail
• Ability to work under pressure and manage competing priorities
• Proactive and adaptable with a solutions-oriented mindset