Executive Assistant and Project Supervisor at CIG Motor Ltd

Job Summary:

• The Executive Assistant and Project Supervisor to the Chief Operating Officer (COO) provides high-level administrative, analytical, and project management support to enhance the efficiency and effectiveness of the COO’s office. The role requires a detail-oriented, data-savvy, and highly organized professional capable of managing multiple priorities, tracking project deliverables, analyzing reports, and ensuring seamless coordination across departments.

Key Responsibilities:

Executive and Office Management

• Manage and maintain the COO’s calendar, appointments, and daily schedule to ensure effective time management.
• Prepare, review, and organize reports, presentations, and correspondence for the COO’s meetings and briefings.
• Coordinate and document meetings, including preparing agendas, taking minutes, and tracking action items.
• Maintain confidentiality of sensitive information and handle all matters with professionalism and discretion.

Operational, Analytical, and Project Management Support

• Analyze operational data, track performance metrics, and generate insightful reports to support decision-making.
• Support the preparation of performance dashboards, business insights, and strategic presentations.
• Manage and track the progress of key projects and initiatives across departments, ensuring timely execution and alignment with organizational goals.
• Coordinate project timelines, deliverables, and stakeholder communications to ensure effective follow-up and accountability.
• Liaise with internal teams to collect and organize information for management reports, operational reviews, and project updates

Strategic Support and Coordination

• Assist in the planning and execution of departmental goals and strategic initiatives.
• Monitor progress of key operational activities and provide regular updates to the COO.
• Anticipate the COO’s needs and provide proactive administrative, analytical, and project management support.

Requirements

• Proven experience in an executive-level support role, ideally within a large or multinational organization.
• Strong project management skills, with the ability to coordinate multiple work-streams and ensure timely delivery of outcomes.
• Experience using project management tools or frameworks (e.g., Asana, Trello, MS Project, or similar).
• Strong analytical and reporting skills with proficiency in Microsoft Excel and PowerPoint.
• Confidence in liaising with senior directors, stakeholders, and their executive assistants.
• Flexible, composed, and effective under varying workloads and tight deadlines.
• Strong interpersonal, written, and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Initiative-driven, collaborative, and emotionally intelligent.
• Committed to confidentiality and handling of sensitive information.
• Analytical thinker with a problem-solving mindset.
• Detail-oriented with excellent proofreading and document preparation skills.
• Keen to understand business context and strategic implications of tasks.