Executive Assistant at Amy Consulting

Job Description

• We are seeking a highly skilled and tech-savvy Executive Assistant to provide comprehensive administrative and strategic support to senior executives in an architecture and construction firm. The ideal candidate must have at least 5 years of experience in a similar role, be highly organized, and excel in research, board paper preparation, and executive support.

Responsibilities

• Provide high-level administrative support and manage the executive’s daily activities.
• Prepare, review, and organize board papers, reports, and business presentations.
• Conduct in-depth research to support strategic decision-making.
• Manage correspondence, professional subscriptions, and confidential documents.
• Schedule and coordinate meetings, travel arrangements, and executive communications.
• Assist in drafting and editing reports, contracts, and other key documents.
• Liaise with internal and external stakeholders on behalf of senior management.
• Utilize advanced technology tools (Microsoft Office, Google Workspace, and industry-specific software) for efficient workflow management.

Requirements

• Bachelor’s degree in Business Administration, Architecture, Construction Management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, preferably in the architecture/construction industry.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and other digital tools.
• Excellent skills in research, report writing, and board paper preparation.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Strong communication, problem-solving, and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.