Executive Assistant at Alan & Grant

Job Summary
The Executive Assistant to the CEO is responsible for providing comprehensive administrative support to the CEO, and requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

• Assist the CEO in analyzing data (Financial, Operations, etc.) and graphically presenting the data
• Researching and conducting data to prepare documents for review and presentation by the CEO.
• Review, manage, and update complex calendars as well as effectively manage work deadlines and schedules for the Office of the CEO, and remains proactive in meeting them.
• Arrange and handle all logistics for Board meetings and events.
• Scheduling meetings, drafting agendas, and preparing presentation materials as instructed by the CEO.
• Assisting with special projects; designing and producing complex documents and reports.
• Recording minutes of meetings, summarizing, and monitoring action points and deadlines
• Work closely with the CEO to keep her well-informed of upcoming commitments and responsibilities, following up appropriately.
• Managing deadlines and ensuring tasks are completed on time.
• Organizing and attending meetings and ensuring the CEO is well prepared for meetings.
• Filing and retrieving corporate records, documents, and reports.
• Provide general support.
• Any other responsibilities as assigned by the CEO.

Requirements

• A Bachelor's degree in business administration or a related field is preferred.
• Post Graduate Degree (MBA /MSC)
• Proven experience as an executive assistant or similar role.
• Significant executive support experience, including supporting C-level executives, is highly preferred.
• Strong data analytical and presentation skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• Discretion and confidentiality in handling sensitive information.
• Detail-oriented and proactive approach to problem-solving.