Executive Assistant at Alan & Grant

Job Description

• Our client is one of the largest firm of estate surveyors and valuers in Nigeria and across Sub-Saharan Africa.

Job Summary

• The Executive Assistant will be responsible for managing the schedules and communications of key company executives.
• Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.

Key Responsibilities

• Manages the office of the CEO
• Plans and manages the CEO’s itinerary and meetings.
• Takes minutes of meetings and prepares reports as required.
• Represents the CEO in some meetings
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the CEOs behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answering phone calls in a polite and professional manner.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Managing the CEOs calendar, including making appointments and prioritizing the most sensitive matters.

Requirements

• 1st degree in Estate Management, Engineering or related discipline
• Relevant professional certifications
• 5-8 years’ experience as an Executive Assistant to a CEO or Director
• Looks professional and presentable.
• Strong knowledge of real estate market and industry
• Sociable and confidential
• Report writing.
• Knowledge of data analysis tools and Microsoft office tools
• Excellent Communication skills.