Executive Assistant at Africa Law Practice (ALP)

Role Summary

• The Executive Assistant will provide comprehensive administrative support to Partners, ensuring efficient operation of their daily activities. 
• This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks simultaneously. Our ideal candidate is Smart, confident and entrepreneurial.

Key Responsibilities

• Calendar Management: Coordinate and manage the Partners' schedules, including meetings, appointments, and travel arrangements.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Draft and proofread documents as needed.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings and take notes as required.
• Travel Arrangements: Plan and book travel, accommodations, and itineraries for the Partners.
• Event Planning: Plan, organize and manage events. Including managing vendors and logistics.
• Document Management: Maintain and organize files, records, and documents. Ensure confidentiality and security of sensitive information.
• Project Support: Assist with special projects and initiatives, providing research, data analysis, and administrative support.
• Client Relations: Serve as a point of contact for clients, providing information and assistance as needed. Maintain positive relationships with clients and stakeholders.
• Office Management: Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.

Requirements
Educational Qualifications: 

• Candidates should possess an OND or Bachelor’s Degree in Business Administration, Legal Studies, or related field preferred.

Experience: 

• Minimum of 2 years of experience as an Executive Assistant, preferably in a law firm or professional services environment.

Skills:

• Executive Administrative Assistance and Executive Support skills
• Expense Reports and Administrative Assistance skills
• Excellent organizational and time management skills.
• Organizational skills and attention to detail
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented and proactive problem-solving abilities.
• Ability to work independently and as part of a team.