Executive Assistant / Admin at MacTay Consulting

Responsibilities

• Provide full-spectrum secretarial and administrative functions - planning, coordinating, and managing an active calendar of appointments; composing and preparing correspondence and internal documents, coordinate and arrange meetings.
• As directed by the CEO, independently draft and if required, respond/handle all in-coming and out-going e-mails and correspondence on his behalf.
• Structuring presentations and written communication.
• Organizing and attending meetings and ensuring they are well-prepared for the meetings.
• Taking dictation and minutes and writing them up subsequently
• Acting as the point of contact between the executives and internal or external colleagues
• Assisting in keeping track of project deadlines and managing a variety of special projects, some of which may have organizational impact. (must have basic knowledge of facility management)
• Making travel arrangements and detailed travel itineraries
• Preparation of presentations (PowerPoint), proposals and client deliverables, i.e. taking instructions from other individuals or service departments as necessary, to ensure that project timelines and deliverables are met as outlined.
• Maintaining the current filing and database system, and looking for ways to improve current systems
• All other EA/Admin duties and responsibilities as expected

Requirements

• Bachelor’s Degree in Administration or similar discipline
• Proven experience of 3 years as an executive assistant.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools/software
• Property Investment knowledge
• Ability to collaborate on proposals.