Executive Assistant / Admin Assistant at Woodgate Structure Limited

Job Description

• An Executive Assistant (EA) job involves high-level administrative and strategic support for senior executives, focusing on calendar management, travel coordination, communication, project management, and acting as a gatekeeper, requiring discretion, organization, and proactivity to ensure smooth operations and efficient workflow.
• Key duties include managing complex schedules, preparing reports/presentations, handling confidential info, liaising with internal/external partners, and sometimes overseeing projects or junior staff, acting as a true business partner.

Key Responsibilities

• Calendar & Schedule Management: Manage complex diaries, schedule meetings, set reminders, and prioritize executive time.
• Communication: Screen and direct calls/emails, draft correspondence (memos, emails, reports), and manage internal/external communications.
• Travel Coordination: Arrange flights, accommodations, itineraries, and handle expense reports.
• Document & Data Management: Prepare presentations, spreadsheets, and reports;maintain organized filing systems.
• Project & Strategic Support: Assist with special projects, conduct research, track progress, and support strategic initiatives.
• Liaison & Gatekeeping: Serve as a key point of contact between the executive, staff, clients, and partners, managing relationships professionally.
• Confidentiality: Handle sensitive information with utmost discretion and integrity.
• Office Operations: Oversee general office processes and potentially manage administrative staff.

Other Responsibilities:

• Executive Assistant (EA): Acts as a strategic partner, supporting business operations at a high level, often requiring more experience and initiative.
• Administrative/Personal Assistant (PA): May focus more on day-to-day tasks and sometimes personal errands, though roles can overlap.

Essential Skills & Qualifications

• Candidates should possess an HND / Bachelor's Degree with 3-5 years experience
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High level of discretion and professionalism.
• Proficiency with productivity software (MS Office, Google Workspace) and project management tools.
• Proactive problem-solving and tactical thinking.