Executive Assistant at Abuja Clinics

Job Summary

• Provide full administrative and secretarial support at a senior level to a top executive in the hospital. Ensure proper management of the day-to-day affairs of the executive.
• Handle sensitive and complex issues in a professional and objective manner; also take initiative as appropriate.

Essential Duties and Responsibilities

• Manage the executive’s electronic diary, assessing the priority of appointments and reallocation as necessary.
• Manage the executive’s travel arrangements
• Process executive’s correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate
• Maintain the executive’s office systems, including data management and filing
• Maintain records of the executive’s contacts
• Screen calls, inquiries, and requests, and deal with them when appropriate Assist executive in researching and following up with the action on matters which fall within the executive’s responsibility - chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports, and presentations for the executive
• Organize meetings and ensure that the executive is well prepared for those meetings
• Preparing agendas and minutes of meetings. Make arrangements for top management meetings.
• Meet and greet visitors at all levels
• Supervise all incoming/outgoing mail.
• Any other duties as may reasonably be required by the Executive.

Minimum Qualifications

• B.Sc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.
• Must be a female. Knowledge, Skills And Abilities:
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
• Ability to organize and plan work schedule
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
• Ability to work with minimal supervision and take initiative
• Ability to deal with sensitive information with discretion and to maintain confidentiality
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
• Internet surfing skills.