Executive Assistant at Global Rights

Key Responsibilities
Executive Director’s Office:

• Providing administrative assistance, such as drafting memos and e-mails, writing and editing, and preparing reports on the Executive Director’s behalf
• Manage information flow in a timely and accurate manner as well as ensure that the Executive Director is up to date with the status of all projects.
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Support Program team with work plan/AOP timeline implementation monitoring, and quarterly and annual reporting
• Ensure efficient digital and physical documentation systems to promote institutional memory
• Performs all other duties and tasks as may be directed by the Executive Director.

Communications and Program:

• Assists in the preparation of project reports and tracks project budget compliance
• Formats information for internal and external communication – memos, emails, presentations, reports
• Prepare meeting notes, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
• Screens and direct phone calls and distribute correspondence
• Manages Organizational Calendar for events, tasks, travels and report deadlines
• Prepare responses to correspondence containing routine inquiries

Change Management / Managing Meetings:

• Support the Global Rights Change management model and process.
• Work closely with the management team to facilitate Global Rights in-house meetings
• Work with the program team to develop project updates and program briefs.

Outcomes / Targets for the next 6 months:

• Strengthen the coordination and operational mechanism developed for the Executive Director’s office
• Support smooth programmatic processes and implementation of activities
• Maintain and provide weekly program workplan update
• Support the timely completion and editing of GR reports as well as presentations
• Document learnings and disseminate program update briefs
• Support GR fundraising efforts and global rebranding towards the 45th anniversary

Requirements

• A minimum of Bachelor's Degree
• Minimum of Two (2) years knowledge and/or experience working with human rights organizations
• Understanding of natural resources governance, gender and development issues in Nigeria
• Strong communication and report writing skills
• Proven project management skills in complex, multi-faceted projects
• Demonstrable ability to work to tight deadlines
• Ability to provide practical solutions within set deadlines.
• Excellent planning and prioritization skills
• Commitment to continuous learning