Executive Administrative Assistant at ARM Hold Co.

Description

Duties & Responsibilities:

• Serve as the main point of contact for the ARM HIIL team for the Group Administrative team

• Process incoming and outgoing communications (letters, e-mails, reports, presentations and other materials).

• Maintain correspondence, reports, monthly highlights and presentations databases including files, ensuring critical and/or confidential data is appropriately managed and stored. Requesting/collating/drafting/distributing internal reports, Meeting attendance and minute taking/production/circulation

• Prepare high level reports and power point presentations (as may be assigned)

• Coordination of domestic and international travel arrangements: itineraries.

• Diary management (internal & external), including forwarding planning of required meetings/ events, appointments such as monthly 1:1s with - Direct Reports, Team meetings, Business Review Meetings etc.

• Setting up & coordinate internal meetings and conference calls (including/through Microsoft Teams, Zoom & Webinars)

• Participation and preparation of Management meetings

• Coordinating internal management of off-site events

• Monitor deadlines and progress of specific projects

• Preparing meeting packs and trip schedules

• Processing of expenses

• Ad hoc tasks as required

Requirements

Qualifications

• Degree in B.Com/Business Administration level would be preferable.

• Advanced skills in Microsoft Office especially PowerPoint, Microsoft teams, Sharpoint/Onedrive .

• Fluent oral and written English

Experience Required

• At least 1-2 years experience in an Executive Administrative role preferably in a corporate environment

• Excellent communication skills, both oral and written, required

• Strong attention to detail

• Superior analytical and problem-solving skills required

• Strong working knowledge with technology including Microsoft Office Suite (Word, Excel, PowerPoint etc.)

• High level of discretion