Event Assistant at Elvaridah

Job Summary

• We are seeking a detail-oriented and energetic Event Assistant to support the planning, coordination, and execution of events, as well as assist with related operations such as hall setup and equipment rentals.
• The ideal candidate will provide administrative and on-ground support to ensure events run smoothly while maintaining high service standards. This role requires strong organizational skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities
Event Planning Support:

• Assist in planning and coordinating events from concept to execution.
• Support in preparing event timelines, checklists, and schedules.
• Liaise with vendors, suppliers, and service providers as directed.
• Assist in sourcing materials, décor items, and equipment.

Event Execution:

• Provide on-site support during events to ensure smooth operations.
• Assist with event setup and breakdown, including hall arrangements and equipment placement.
• Coordinate with internal teams (logistics, operations, rentals) during events.
• Handle last-minute issues and provide immediate solutions under supervision.

Administrative Duties:

• Maintain records of bookings, client requests, and event details.
• Assist in preparing quotations, invoices, and event documentation.
• Follow up with clients and vendors regarding event requirements.
• Support general office and coordination tasks.

Client & Vendor Coordination:

• Communicate with clients to understand basic event requirements.
• Support relationship management with vendors and partners.
• Ensure all client requests are accurately documented and executed.

Logistics & Inventory Support:

• Assist in tracking event materials and rental equipment.
• Ensure proper handling and return of rented items.
• Support inventory checks before and after events.

Requirements

• Minimum of OND / HND / Bachelor’s Degree in any relevant field.
• 1–2 years experience in event planning, hospitality, or administrative support (NYSC experience acceptable).
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Ability to work flexible hours, including weekends and public holidays.
• Willingness to work on-site during events.
• Basic proficiency in Microsoft Office tools.