EFM Acquisition and Assistance Specialist at US Embassy

Duties

The Acquisition and Assistance Specialist (Entry Level/EL) is located ln the Regional/Mission Office of Acquisition and Assistance. The function of the Office is to provide Acquisition and Assistance (A&A) support to Technical Offices and Development Objective (DO) Teams in the Mission, and in any Offices that may be supported by the Mission. The primary purpose of this position is to support the cognizant Mission Contracting/Agreement Officer, by performing a variety of A&A duties including, writing grants, cooperative agreements, contracts, and other procurement instruments, and preparing amendments/modifications to such instruments in support of the Mission. The Specialist reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends approval or revision of statements of work (SOW); drafts A&A solicitation documents; performs cost and price analysis; analyzes A&A offers or applications received; drafts A&A award instruments and modifications; analyzes budgets; recommends special A&A award requirements; writes memoranda of negotiation; and, prepares other required documentation. The Specialist maintains up-to-date A&A files and records, manages Contractor Performance Assessment Reports (CPARs), and supports award closeout. The Specialist provides guidance to supported Teams related to A&A award modifications. The Specialist is responsible for carrying out day-to-day activities under the mentorship of more senior Office employees. 

Qualifications and Evaluations

EXPERIENCE:  

A minimum of three years of progressively responsible experience in acquisition and assistance, development assistance, or a position that requires closely related skills, such as program management, law, or financial management, is required. One year of this experience must have been gained working in a position equivalent to responsibilities in this job description or an occupation that requires similar skills.  
At least two (2) years of this experience should have been with an international/local organization, U.S. Government department or agencies or other international development organizations within the A&A landscape.

JOB KNOWLEDGE:

Knowledge of public and/or private-sector business processes, or the ability to quickly gain such knowledge, is required. An understanding of USG A&A regulations and policies, and/or knowledge and understanding of how to execute and administer a complex acquisition and assistance portfolio, and/or the ability to quickly gain such understanding, is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, simplified acquisition procedures, and that result in standard and established contract types. 

General knowledge of office management procedures and specialized knowledge of administrative work is required. Working knowledge of standard software packages utilized by USAID, including Microsoft Word, Excel, and the ability to do research on the internet is required. 

Education Requirements:

• A Bachelor’s degree in business administration, Public Administration, Accounting, Economics, Finance, Marketing, Commerce or Law is required.