Driver Assistant at Medecins Sans Frontieres

Main Purpose

• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities
Performing tasks by assisting the driver in performing his duties. This includes but are not limited to the following:

• Assisting the driver in daily and weekly checks of the technical conditions of the assigned vehicle (state of the tires, oil, fuel, brakes, radio equipment, spare parts, etc.) according to MSF protocol (logbook) as well as in refilling vehicle when necessary, and keeping it clean to ensure it can be driven in perfect conditions.
  • Assisting the driver while driving, as co-driver
  • Assisting logistics department for any related work needed
  • Assisting the driver in supervising loading
  • Assisting the driver in ensuring all passengers have all necessary papers in order before travelling, and ensuring non MSF staff sign disclaimers of responsibility before using the vehicle
  • Assisting the driver in performing basic roadside repairs if needed
• Knowing how to use all types of radios, codes, call numbers and radio alphabets by heart and communicates with base according to MSF communications policy to inform the driver's position and any potential implications
• Knowing and respecting the security rules related to vehicle movements, specifically those related to customs, checkpoints and roadblocks. Ensuring all passengers know and respect the security rules
• Informing the line manager of any incident involving the transportation of passengers or goods.

MSF Section / Context-Specific Accountabilities

• Conduct daily checks of the vehicle’s technical condition (tires, oil, fuel, brakes, radio equipment, spare parts, etc.), and perform weekly checks following the MSF Logbook. Refill as needed and ensure the vehicle is clean and in optimal driving condition.
• Perform a proper handover when the vehicle is used by another driver.
• Ensure the safety of passengers by driving cautiously, adhering to speed limits, traffic laws, and MSF security protocols to prevent accidents.
• Confirm that all passengers have the required travel documents and ensure that non-MSF passengers sign liability waivers before using the vehicle.
• Oversee proper loading and unloading of goods, submit delivery documents to the receiver, verify the condition of delivered items, and return signed documents to the Logistics team, ensuring all items have appropriate documentation.
• Ensure that all vehicle documents, including the driver’s license, are valid and kept in the vehicle.
• Report any incidents involving the transport of passengers or goods to the line manager immediately.
• Be familiar with and use radios, codes, call numbers, and radio alphabets, and communicate with the base in line with MSF communication policies to relay the vehicle's position and any relevant issues.
• Adhere to security procedures regarding vehicle movements, including customs, checkpoints, and roadblocks, and ensure passengers are aware of and follow these security rules.
• Maintain the cleanliness and overall condition of the vehicle; cleaning is the driver's responsibility.
• Immediately report any accidents or mechanical issues during trips/movements to the office and supervisor.
• Follow and comply with the movement Standard Operating Procedures (SOPs) for the project.
• Carry on any other delegated tasks and responsibilities justified by operational needs.

Requirements
Education:

• Essential literacy and driving license.
• Good knowledge of country roads
• Desirable Diploma in Mechanics or related technical training.
• Desirable driving license for applicable vehicles

Knowledge:

• Desirable experience with specific vehicles to use (boat, truck, other)