Documentation & Import Logistics Executive at DexNova Consulting Limited

Job Summary

• The documentation and import logistics executive will manage all import documentation processes, including pre-import approvals, regulatory compliance, and customs clearance. He/She will track shipment deliveries and maintain accurate records using Microsoft Office 365 tools and ERP systems such as Sage, SAP, or a similar ERP system.

Key Roles & Responsibilities 

Import Documentation & Compliance 

• Prepare and process all pre-import documentation, including Form M, Product Certificate (PCR/PCU), SONCAP Certificate, Marine/Air Cargo Insurance, Pre-Arrival Assessment Report (PAAR), Bill of Lading (B/L) or Air Waybill (AWB), Commercial Invoice, Packing List, and CCVO. 
• Coordinate with banks, inspection agencies (SGS, Intertek, Cotecn, etc.), and government regulatory bodies (SON, NCS, NAFDAC, NESREA, etc.). 
• Ensure timely and accurate submissions to the Nigeria Customs Service and regulatory agencies. 

Shipment & Delivery Tracking 

• Monitor the status of consignments in support of the expediting team. 
• Maintain a detailed tracker for all inbound shipments and update stakeholders regularly. ERP & Reporting 
• Record documentation and shipment status in ERP systems such as Sage, SAP, or any equivalent. 
• Prepare reports (Weekly, Monthly, Quarterly, annually, etc.) and presentations using Microsoft Excel and PowerPoint. 
• Maintain digital and physical documentation logs for audit and compliance. 

Administrative Support 

• Coordinate with internal departments (projects, procurement, expediting team, finance, warehouse) for documentation support. 
• Ensure timely renewal of permits, licenses, and related compliance certificates.

Job Specifications: Academic / Professional Qualifications, Experience 

• Bachelor's degree in Logistics, Business Administration, International trade, or related field 
• A master's degree is an added advantage 
• Minimum of four years of experience in import documentation, supply chain, or logistics 
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams). 
• Hands-on experience in ERP systems (Sage, SAP, Oracle, or any logistics/SCM-related ERP).

Skills & Competencies 

• Strong understanding of Nigeria's import regulatory processes and documentation lifecycle 
• Good knowledge of Customs Tariff and Item classifications 
• High attention to detail and accuracy 
• Excellent communication, coordination, and analytical skills 
• Strong organizational and time management abilities 
• Ability to work independently and under pressure