Document Controller at Salvay Services

Specific Responsibilities

• Control the receiving and distribution of all internal and external documents pertaining to the company/project to ensure they are made available under applicable revision to all parties involved based on the project distribution matrix.
• Responsible for all document control activities for the company/projects.
• Provide professional document control duties, applying diversified knowledge and experience of document control and filing practices to support projects.
• Organize and maintain original and signed documents for the project.
• Responsible for all Engineering filing and registers
• Responsible for updating the Master Document Register and other registers
• Maintain updated transmittal log, and monitor the transmittal schedule and status.
• Report weekly updates on approved and pending documents internally & externally.
• Transmit documentation through the internal EDMS and client EDMS system.
• Receive, log, and track documents as received including all revisions.
• Distribute procedures and documents to contractors/subcontractor’s based on instruction
• Maintain up-to-date electronic copy files of project documentation.
• Performs other related duties as required and assigned.
• Responsible for Procurement department transmittals, filing, and registers
• Monitor comments response time with regard to project.

HSSE Roles / Responsibilities:

• Promoting an environment of shared commitment and individual responsibility for safety in
• Rosetti Pivot’s organization, where safety is driven from belief and choice as well as compliance to a spiritual level.
• Report events (nonconformities and incidents)
• Analyse and record where possible these events using the approved systems.

Technical Knowledge

• HND/BSc in Administration or any relevant discipline,
• Excellent knowledge of Desktop publishing such as Microsoft office, EDMS(SharePoint), presentations, texts editing, calendar management and documents management.
• 2+ years of experience in similar role in Oil & Gas.
• Fluency in written and spoken English.
• Team Player and problem-solving skills
• People management skills
• Ability to prioritize multiple tasks and complete work accurately and on time
• Keen attention to detail. High sense of responsibility, accountability, and integrity
• Effective interpersonal communication skills (written and verbal) and networking skills.