Document Controller at MG Vowgas Group

Job Description:

• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensuring the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.
• identifying and numbering documents that come into the department or organisation
• using an electronic document management system (EDMS) such as Sharepoint, to index, store and retrieve a wide variety of document types (for example, security, training records or engineering drawings)
• converting paper documents to digital format by scanning them using software linked to the EDMS
• reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions
• distributing documents to the relevant people, departments or organisations, and letting them know when they need to take action on a document as part of a process
• creating master document templates and forms, and training employees how to use them
• preparing and updating document control procedures for the company
• making sure that departments are following the correct procedures in the document flow process
• perhaps carrying out administration duties for specific departments or teams in the organisation.

Job Requriements:

• A University Degree or a Higher National Diploma in Business Administration or any related field.
• Minimum of 3 years experience in the oil and gas EPCI projects.
• Experience in the usage of document management systems software.
• Knowledge of tools and solutions related to project control activities.