Director of Administration at Plumptre Advisory

Job Description

• They are currently inviting applications from highly skilled senior leaders with proven experience managing the daily operations of an organisation.
• As a member of the school leadership team, the Director of Administration plays a pivotal role in overseeing the operating activities of the school, ensuring the smooth functioning of administrative processes and the overall success of the school.
• This position requires strong leadership, outstanding organisational skills, thorough understanding of organisational management as well as proven track record in executing operational excellence.

Key Duties & Responsibilities

• Provide strategic direction and leadership in all administrative areas of the school. Oversee the day-to-day operations of the administrative office, ensuring efficient and effective workflow.
• Develop and implement administrative policies, procedures, and guidelines to promote smooth functioning and compliance with regulatory requirements.
• Ensure that all school facilities are in good condition, managed and supported in an efficient and timely manner. Oversee the maintenance and utilisation of school facilities, including classrooms, boarding houses, recreational areas, and administrative spaces.
• Coordinate with relevant stakeholders to ensure the provision of necessary resources, equipment, and services and deliver an efficient and financially prudent programme of procurement and replenishment of all school supplies.
• Monitor and enforce safety and security protocols to ensure the well-being of students and staff.
• Lead the organisation of extracurricular activities, school trips, events, and programs that contribute to students’ personal growth, social interaction, and skill development.
• In conjunction with the Principal and Head HR, responsible for the entire employee life cycle within the organisation.
• Supervise and support administrative staff, including their performance evaluation, professional development; fostering a positive and supportive work environment that encourages staff engagement and productivity.
• Collaborate with the finance department to oversee the school's financial processes, including budgeting, expenditure control, and reporting. Ensure proper management reports and adherence to financial policies and procedures on administrative expenses.
• In conjunction with the school’s leadership team establish effective communication channels and provide timely and accurate information to students and parents in relation to pastoral matters, student progress and school policies, address concerns inquiries, and monitor and respond to feedback from students and parents in a professional and timely manner.
• Support the Principal in the promotion of the school to prospective parents and students. Seek out opportunities to raise the school’s profile locally, regionally, and nationally by ensuring the school’s representation and participation at key events and initiatives.

Minimum Eligibility Requirements:

• Bachelor's degree in in any field of study but a degree in education administration, business administration, management or a related field will be an advantage (Master’s degree preferred).
• At least 10 years of experience in Administration, with at least 5 years heading the administrative function in a corporate, structured organisational setting. Experience within an educational setting will be a distinct advantage.
• Strong leadership abilities with the ability to motivate and manage a team effectively.
• Excellent organisational, time management, and problem-solving skills.
• Knowledge of educational regulations, policies, and procedures will be an advantage.
• Familiarity with financial management and budgeting processes.
• Excellent interpersonal and communication skills.
• Ability to work collaboratively with diverse stakeholders.
• High level of integrity and professionalism.