Deputy Logistics Manager at Solidarites International

Location: Ngala / Dikwa, Borno
Employment Type: Full-time
Contract Start Date: Projected contract duration is 4 Months - with possible extension.

Goal / Purpose

• The Deputy Logistics Manager supervises all logistics operations at his/her assigned base.
• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
• He/she will assist the Regional Logistics manager or the field coordinator in the implementation of safety rules

Supply Management:

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, process requests for quotes and internal order forms.
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents.
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods.
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures.
• Ensure that dealings with suppliers are transparent & monitored closely.

Vehicle Fleet Management:

• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded.
• Prevent the misappropriation of fuel and spare parts.
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored.

Telecommunications Management:

• Update inventory in real time
• Optimize & control distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials.
• Install communication means and ensure that they are regularly maintained.
• Train teams in the use of these communication means.

Premises, Equipment Management and Monitoring:

• Ensure that base office, warehouse and guest house/s are properly maintained (buildings, electricity, plumbing and all equipment like electrical appliances, ACs, water dispensers etc.)
• Ensure that field equipment is in good working order: generators pump motors, etc.
• Schedule and monitor regular maintenance of equipment used in the field.
• Monitor the use of fuel for field equipment including the generators.
• Ensure that fuel consumption and generators running hours are monitored, consolidated, analysed and recorded.

Management and Monitoring of IT Equipment:

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment.
• Provide technical assistance to teams and organize training sessions.

Supplies Management:

• Identify storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out.
• See that all documentation linked to stock is complete, correct and update on real time.
• Supervise monthly physical stock inventory, identify and report the discrepancies.

Human Resource Management:

• Train and supervise the base logistics team
• Conduct performance reviews for direct reporters’ logistics team members
• Organize formal team meetings at regular intervals.

Security:

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures.
• Pass on any security-related information to his/her line manager.

Reporting/Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the regional logistics manager for review Provide the regional logistics manager with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency.

Profile

• B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management
• 2 - 3 years’ practical experience in a similar position with other INGO. Previous experience with SI will be preferable
• Languages: English and Local Languages
• IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
• Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.

What We Offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability), etc.