Deputy Finance Manager - Accounting at Catholic Relief Services (CRS)

The Deputy Finance Manager – Accounting will oversee all activities that ensure the accuracy, timeliness, and documentation of the Finance Department’s accounting operations and financial reporting (monthly, quarterly, yearly, and as needed) in support of high-quality programs serving the poor and vulnerable. You will help set the standard for the Country Program’s (CP’s) financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the CP.

Roles and Key Responsibilities

• Oversee accounting processes, policies, and service delivery and maintain accounting controls to ensure accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
• Ensure financial accounting package is updated with relevant information for capturing accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).
• Review and analyze financial reports, including cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified. Work with relevant staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
• Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
• Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules and assist staff and subrecipients with financial reports analysis.
• Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
• Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing and forecasting cash needs.
• Perform the role as Supply Chain Cost Accountant and work with the Supply Chain team for all corrective actions identified. 
• Serve as the key point person on all issues related to statutory deductions and tax management, including tax audits.

Required Languages - English language is required to perform the job

Travel - Must be willing and able to travel up to 30 %.

Knowledge, Skills and Abilities 

• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Excellent analytical skills with ability to make sound judgment and decisions
• Knowledge of local law in the area of taxation and local regulatory reporting procedures.
• Accuracy and completeness with a strong eye for detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively

Preferred Qualifications

• Substantial budgeting, budget/expense analysis, and accounting experience.
• Knowledge of the relevant public donors’ regulations preferred.
• Knowledge of local law in the area of taxation and local regulatory reporting procedures.
• Knowledge of financial reporting software is preferred.
• Master’s degree preferred.
• Preferably with work experience in an International NGO

Supervisory Responsibilities: Yes

Key Working Relationships:

Internal: All staff

External: Government and Donor representatives 

Basic Qualifications

• Bachelor’s degree in accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (ICAN, CPA/ACCA or equivalent).
• Minimum of three years experience in a position with similar responsibilities, preferably with an International NGO.