Depot Manager at Lafarge Cement

Summary

• Ensure coordination of all depot activities to ensure that goods are received and despatched according to company procedures.

Responsibilities 

Health, Safety & Security

• Ensure compliance with LAP Workplace Heath, Safety and Environnement polices, procedures and other regulatory requirements
• Drive LafargeHolcim Health & safety standards within the depot and for secondary transportation activities
• Responsible for Security of the entire depot facility, people and products.
• Reporting of Unsafe Acts and Unsafe Conditions and at Risk behaviour on icare.
• Conducts contingency plans for managing  incidents or accidents on site
• Lead recovery actions for incidents or accidents.
• Review traffic movement plans for the depot.
• Ensure trucks/Equipment safety check and compliance at the depot and escalate safety gaps for closure.
• Manage and ensure correct and continuos use of PPE within the depot premises.
• Work with Country depot safety manager to drive zero road traffic accident for secondary redistribution trucks from the depot

 Stock Management & Control

• Coordinate all depot activities to ensure that goods are received and despatched according to company procedures.
• Ensure that the principle of FIFO is adhered to for direct delivery dispatch from the depot
• Ensure safe stock stacking (15bags max height) to prevent damages or loss 
• Ensure physical stocks correspond with the book stocks balance all the time
• Manage defective deliveries in line with standard procedure to ensure proper accountability
• Managing stock levels to ensure stock availabity of the right product type at all time.
• Ensure stock is properly stored in non leaking areas and properly covered where required
• Maintain monthly stock count and inventory record accuracy at >99.5% target 

Depot Administration

• Owns and delivers all depot KPIs in line with target
• In charge of people management as well as facility maintenance and overall depot Security
• Ensure that all depot’s operation documents are safely kept
• Coordinate the activities of the depot’s loaders, off loaders and drivers
• Oversee the maintenance of depot facilities.
• Prepare ageing analysis of depot Cement Stock to prevent revenue loss on account of aged.
• Ownership of secondary redistribution trucks, including efficiency

Sales Drive & Competitive Intelligence

• Deliver daily dispatch target including resolving barriers to meet target 
• 100% Utilization of log on and HODIM for dispatch 
• Liaise with Customer service and sales managers on availability of order in the pool to meet dispatch targets
• Collaborate with the transport manager and planning managers on the right stock level at the right time arriving to his depot
• Drive >95% on time delivery of orders to Customer location 
• Report information on marketing and pricing activities of competitors around the depot 
• Maintain a portfolio of customers 
• Build relationships with the distributors, retailers and prospects (using the guidelines of the company) 
• Product Receipt 
• Plans the receipt of primary trucks and products into the depot
• Coordinates offloading, transloading and redirect in line with standard procedure
• Utilize the log on mobile 100% for all receipt 
• Drive CICO at depot to less than 6 hours average

Cost and Control

• Delivers reduction in all depot related cost
• Delivers less than 6 hour depot turnaroud 
• Drives 100% adherence to business continuity plan standard procedure
• Safeguard company’s assets through driving the right controls

Reporting

• Structured information and report shared regularly as per direction
• Daily, Weekly and Monthly report and reconciliation in line with standard

Knowledge & Experience

• Knowledge of manufacturing industry
• At least 5 years experience in manufacturing, supply chain or logistics preferably a people manager 
• BSC/HND Holder in any discipline 
• Knowledge of warehousing and supply chain/ logistics core processes
• Customer service 
• Good knowledge of SAP and IT systems and applications
• Knowledge of basic finance fundamentals
• Good supervisory and people management skills
• Organizing and planning skills
• Analytical and problem solving skills
• Good communication skills
• Strong interpersonal skills 
• Leadership and ownership drive  
• Experience of managing teams and external stakeholders

Resources

Staff    

• Depot Supervisor/Assistant
• Safety officer
• Forklift driver
• Other depot staffs

External Relationships

• Drivers / Transporters
• End Users
• Distributors
• Transport managers/Planning managers/Customer service
• Sales Managers

Financial

• Each Depot manager will be responsible for streamlining the operational cost of the depot, and fixed Imprest to be reconciled monthly
• Infrastructure
• The position will be provided with adequate means of communications and a PC.
• Standardised tools and templates for recording, analysing and reporting information

Organizational Structure

• Reports to the Regional Depot & Key Account Logistics Manager